By NotionPlates Staff
blog post cover

Time Management Strategies with Notion for Busy Entrepreneurs [2023]

November 17, 2023

Effective time management strategies for entrepreneurs using Notion. Master GTD, SMART goals, and time blocking with NotionPlates templates.

Key Takeaways

  • Getting-Things-Done Method: A systematic approach for task management and prioritization.

  • Invictus - Goal + Habit Tracker: A goal + habit tracker template to achieve your goals with ease and confidence.

  • Goal Tracker Notion Template: Setting Specific, Measurable, Achievable, Relevant, Time-bound goals.

  • Daily Scheduling: Prioritizing daily tasks for organized productivity.

  • Time Blocking: Allocating specific time slots for tasks.

  • Technology Integration: Utilizing Notion's compatibility with other apps for enhanced time management.

Getting-Things-Done (GTD) Method

getting things done notion preview
  • Capture, Clarify, and Organize Your Tasks

  • Prioritize and Delegate with Ease

  • Review and Reflect on Your Progress

  • Customizable to Fit Your Unique Needs

Benefits of Using the Notion Getting Things Done Template

  • A task management system based on the proven GTD methodology

  • Efficient capture, clarification, and organization of tasks

  • Easy prioritization and delegation of tasks for seamless collaboration

  • Regular review and reflection on progress for continuous improvement

  • Customizable template to suit your individual work style and requirements

Get started with the Getting-Things-Done (GTD) Method

Invictus - Goal + Habit Tracker

invictus goal + habit tracker notion template

  • Set goals. Establish deadlines, link goals to life areas, link habits to your goal, track progress.


  • Plan and track tasks towards your goals. With weekly and monthly calendar view, set deadlines and reminders, track progress. View by tasks for today, this week, this month or overdue.


  • Track your habits. Establish a weekly target, link your habit to specific goals, track your habit consistency (for each habit you set and for all of them as a group).


  • Earn milestones as you make progress. Keep motivated and celebrate your wins.

Get started with the
Invictus - Goal + Habit Tracker

Goal Tracker Notion Template

Goal tracker notion template preview

Key Features

  • Gallery view. Choose an image that inspires and motivates you towards your goals.

  • Set life goals, identify key areas of focus, and break down tasks into manageable steps. Plus, you can set optional deadlines to keep yourself accountable and on track.

  • Automatic progress tracker, so you can easily see how far you've come and what you still need to accomplish.

  • Visually appealing dark and light mode options, you can customize your tracker to suit your style and preferences. Plus, the visual progress bar makes it easy to understand your progress at a glance.

Check the Goal Tracker Notion Template

Creator Brain 3.0 🧠

Creator Brain 3.0 preview

What is inside the creator brain 3.0 🧠:

  • Desktop and mobile navigation

  • Social media manager

  • Sponsorships manager

  • Content Creation timeline

  • Content Creation process

  • Content creator task manager

  • Life progress widget

  • Daily and weekly content planner

  • Creator projects manager

  • Creator goals system + Goals by quarter

  • Content ideas manager

  • Content category system

  • Resources capture

  • Notes capture

  • Journaling section

  • 3 progress chart

  • Finance tracker

  • Habits tracker

From brainstorming to execution, it's your creative haven. Seamlessly transition between ideas, tasks, and timelines.

Check out the Creator Brain 3.0 🧠 here!

SMART Goal Setting

Notion aids in setting SMART (Specific, Measurable, Achievable, Relevant, Time-bound) goals. Entrepreneurs can use Notion to create detailed to-do lists, categorize tasks, and track progress over time​​. Find more templates for personal use here!

Daily Scheduling and Prioritization

Creating a daily schedule in Notion helps in organizing tasks based on priority. This ensures that the most important tasks are tackled first, promoting a sense of achievement and motivation​​.

Leveraging Technology with Notion

Notion's ability to integrate with various technological tools enhances its capacity for time management. This integration allows for real-time collaboration and streamlined task management, particularly useful in team environments​​. Check out some awesome tools for Notion here.

Time Blocking Technique

Time blocking involves dedicating specific time slots to particular tasks or activities. Notion's flexible interface allows for easy implementation of this technique, helping entrepreneurs manage their time more effectively and avoid overcommitment​​.


For busy entrepreneurs, mastering time management is crucial. Notion, with its array of templates and flexible features, offers an invaluable resource. By utilizing strategies such as the GTD method, SMART goal setting, and time blocking, entrepreneurs can optimize their productivity and achieve greater control over their busy schedules. NotionPlates, as a dedicated marketplace for Notion templates, stands as an excellent resource for those looking to enhance their time management skills with Notion.

Frequently asked questions (FAQ)

a person being interviewed.

What is a Notion Template?

A Notion template is a published Notion page that can be duplicated. Share the page to your preferred workflows as well as duplicate other processes that you want to employ.

How do i use a Notion Template?

Simply follow these instructions to copy a template:

1. Locate the template you want to duplicate.
2. From the dropdown menu, choose the workspace where you want to clone the template.
3. Select the "Duplicate" button, which is highlighted in blue.

If you are already logged in, the template will be copied in your preferred workspace. If you are not logged in or do not have a Notion account, you will be required to sign in or establish one before continue.

How do i share a Notion Page?

Sharing a Notion page allows you to collaborate with individuals both within and outside your workspace.

Follow these steps to share a page:

1. Start by locating your Private page in the sidebar.
2. Navigate to the top right corner of the page and click on the "Share" button.
3. Choose the "Add People" option from the menu.
4. In the provided box, enter the email address of the person you wish to share the page with.
5. Select the appropriate level of access from the available options, such as full access, view-only, or commenting rights.
6. Finally, click on the "Invite" button to send the invitation.

What are some popular Notion integrations?

Notion integrates with various apps and services, including Slack, Google Drive, Zapier, and more. These integrations allow you to enhance Notion's functionality and streamline your workflows.

What is Notion AI and how can I use it?

Notion AI can help you write better, faster, and more creatively by generating, transforming, and summarizing text. You can also use Notion AI to automate simple tasks, such as creating action items, translating languages, or explaining technical terms.

How can I use Notion formulas and databases?

Notion formulas and databases are powerful features that allow you to create custom properties, calculations, and views for your data.

You can use formulas to perform operations on your database properties, such as adding numbers, combining text, or finding the time between two dates.

You can also use databases to store and organize different types of information, such as tasks, notes, projects, or contacts. You can create different views for your databases, such as tables, calendars, boards, or galleries.

Finally, you can also link databases to each other using relations and rollups, which enable you to access and manipulate data across multiple databases.

How can I collaborate with others on Notion?

You can collaborate with anyone you want, and control their level of access and permissions. Here are some ways you can collaborate with others on Notion:

1. Add members to your workspace: Invite teammates, friends, or clients to collaborate on pages. Create groups for easier sharing.

2. Share individual pages: Invite specific people to view, comment, or edit pages. Useful for external collaboration or sharing confidential content.

3. Publish pages to the web: Transform pages into public websites accessible via a link. Enable comments and permit page duplication, ideal for blogs, portfolios, and more.

How can I import and export data to Notion?

You can import and export data to Notion in various formats, such as PDF, HTML, Markdown, CSV, and more.

To import data, you can use the Import button on the left sidebar of any Notion page and choose the file format you want to import from.

To export data, you can use the Export option from the ••• menu on the top right corner of any Notion page and choose the file format you want to export to.

You can also export your entire workspace or include subpages in your export.