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Notion Template Sharing Made Easy: A Step-by-Step Guide

This article provides a concise and informative guide on how to share Notion templates effectively. Learn how to utilize the built-in "Share" function, customize access permissions, and enable others to clone and customize your templates. Discover the benefits of secure template sharing within Notion, fostering seamless collaboration and boosting productivity.

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Sharing Notion templates can be an efficient way to collaborate and streamline workflows. Notion, a versatile all-in-one workspace, offers a built-in "Share" function that allows users to easily share their templates with others. In this article, we will provide a step-by-step guide to help you effectively share your Notion templates and explore the various customization options available.

Sharing Guide

Now that we have covered the basics, let's dive into some essential guide to share your template in Notion.

Step 1: Open the desired template in Notion

To begin sharing your Notion template, open the template you wish to share within Notion.

Ensure that the template is complete and ready to be shared with others.

Step 2: Locate and click the "Share" button

At the top of the Notion window, you'll find the control bar. Within this bar, locate the "Share" button.

It is typically represented by an icon that resembles a person with a plus sign.

Step 3: Initiate the sharing process

Click on the "Share" button to initiate the sharing process. This action will open a sharing panel that provides various options for customizing the sharing settings.

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Step 4: Enable "Share to Web" and "Allow Duplicate as a Template"

Within the sharing panel, you'll find different sharing options. Enable the "Share to Web" option to generate a link that allows others to access your template.

Additionally, enable the "Allow Duplicate as a Template" option to grant recipients the ability to clone the template and customize it according to their needs.

Step 5: Copy the sharing link

Once you have enabled the necessary sharing options, Notion will automatically generate a sharing link.

This link will be saved to your clipboard. Copy the sharing link, as it will be used to share the template with the intended recipients.

Step 6: Share the template link

Now that you have the sharing link, you can share it with the individuals or groups you wish to collaborate with.

You can send the link via email, messaging apps, or any other preferred communication method.

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Step 7: Customize access permissions

When sharing your Notion template, you have the flexibility to customize access permissions. You can choose to share the template with specific individuals or groups.

Furthermore, you can assign roles and permissions to control who can view and edit the template. This level of customization ensures that only authorized individuals can make changes to the template.

Security and Benefits:

Sharing Notion templates is a secure process as no downloads are involved.

Recipients essentially clone a version of your template within their own Notion workspace, ensuring that the original template remains intact.

This approach allows for seamless collaboration without the risk of data loss or unauthorized access.

Submitting to the Notion Template Gallery:

If you wish to contribute your template to the Notion Template Gallery, you can opt for public sharing.

Follow the submission form's instructions to showcase your template to a wider audience and contribute to the Notion community.


By utilizing Notion's built-in "Share" function and following the step-by-step guide provided, you can easily share your Notion templates with others. This process allows recipients to utilize and customize the templates according to their specific needs, promoting collaboration and enhancing productivity.

Remember to consider the access permissions and customization options available to ensure a secure and tailored sharing experience. Empower others by sharing your Notion templates and unlock the full potential of collaborative workspaces.