By NotionPlates Staff
blog post cover

Obsidian vs. Notion: Which Tool Fits Your Needs? [2024]

December 21, 2023

The detailed comparison of Obsidian vs. Notion. Understand key differences in usability, features, and ideal use cases to choose the right productivity tool for your needs.

Key Takeaways: Obsidian vs. Notion

Obsidian: The Minimalist's Choice

  • Main Use: Excelling in note-taking and knowledge management.

  • Ideal For: Those who prefer personal, offline, and structured tasks.

  • Customization: A playground for users who love tailoring their experience.

  • Strengths: Best for linear work and visualizing ideas through graphs.

  • User-Friendliness: A more straightforward, beginner-friendly approach.

Notion: The Collaborator's Dream

  • Main Use: A powerhouse for document creation and project management.

  • Ideal For: Perfect for collaboration, online tasks and note-taking.

  • Feature-Rich: Offers a steep learning curve due to its extensive capabilities.

  • Strengths: Versatile in project roadmaps and creating wikis.

  • Focus: A broad productivity tool, extending beyond just note-taking.


When it comes to choosing between Obsidian and Notion, it really boils down to what you need from a productivity app. If you're visiting, you're probably already leaning towards Notion, given its variety of templates for different purposes. Let's break down the differences to help you decide.

obsidian opening the features box

Obsidian: A Quick Overview

Obsidian is like the Swiss Army knife of note-taking apps, especially if you're working solo. It's great for personal use, especially if you're not always online. It has this cool feature where you can visualize your notes in a graph, which is perfect if you're into seeing how your ideas connect.

Why You Might Like Obsidian

  • Customization: If you love tweaking things to your liking, Obsidian is your playground.

  • Structured Work: It's perfect for those who like their thoughts organized in a neat, linear fashion.

  • Offline Use: No internet? No problem. Obsidian works offline.

Notion: What's the Buzz About?

Notion is more than just a note-taking app. It's like the multi-tool for online collaboration, project management, and even creating your personal wiki. It's packed with features and is great for teams.

What Makes Notion Stand Out

  • Collaboration: If you're working in a team, Notion's your guy. It's built for sharing and online collaboration.

  • Project Management: It has all these cool features for managing tasks and projects.

  • Versatility: From wikis to roadmaps, Notion has a lot under its belt.

Obsidian vs. Notion: Picking Sides

User Experience

  • Obsidian is more straightforward and beginner-friendly. If you're into minimalism, you'll like it.

  • Notion might take some time to get used to because of all its features. But once you get the hang of it, it's pretty powerful.

Ideal Usage

  • Obsidian is perfect if you're looking for a focused, customizable note-taking experience.

  • Notion is for those who need an all-in-one tool for managing work, especially in a team setting.

decision for notion or obsidian


Your choice between Obsidian and Notion really depends on what you're looking for. If you need a simple, customizable tool for personal use, go for Obsidian. But if you're all about collaboration and managing big projects, Notion, with its diverse templates available at, might be your best bet.

Frequently asked questions (FAQ)

a person being interviewed.

What is a Notion Template?

A Notion template is a published Notion page that can be duplicated. Share the page to your preferred workflows as well as duplicate other processes that you want to employ.

How do i use a Notion Template?

Simply follow these instructions to copy a template:

1. Locate the template you want to duplicate.
2. From the dropdown menu, choose the workspace where you want to clone the template.
3. Select the "Duplicate" button, which is highlighted in blue.

If you are already logged in, the template will be copied in your preferred workspace. If you are not logged in or do not have a Notion account, you will be required to sign in or establish one before continue.

How do i share a Notion Page?

Sharing a Notion page allows you to collaborate with individuals both within and outside your workspace.

Follow these steps to share a page:

1. Start by locating your Private page in the sidebar.
2. Navigate to the top right corner of the page and click on the "Share" button.
3. Choose the "Add People" option from the menu.
4. In the provided box, enter the email address of the person you wish to share the page with.
5. Select the appropriate level of access from the available options, such as full access, view-only, or commenting rights.
6. Finally, click on the "Invite" button to send the invitation.

What are some popular Notion integrations?

Notion integrates with various apps and services, including Slack, Google Drive, Zapier, and more. These integrations allow you to enhance Notion's functionality and streamline your workflows.

What is Notion AI and how can I use it?

Notion AI can help you write better, faster, and more creatively by generating, transforming, and summarizing text. You can also use Notion AI to automate simple tasks, such as creating action items, translating languages, or explaining technical terms.

How can I use Notion formulas and databases?

Notion formulas and databases are powerful features that allow you to create custom properties, calculations, and views for your data.

You can use formulas to perform operations on your database properties, such as adding numbers, combining text, or finding the time between two dates.

You can also use databases to store and organize different types of information, such as tasks, notes, projects, or contacts. You can create different views for your databases, such as tables, calendars, boards, or galleries.

Finally, you can also link databases to each other using relations and rollups, which enable you to access and manipulate data across multiple databases.

How can I collaborate with others on Notion?

You can collaborate with anyone you want, and control their level of access and permissions. Here are some ways you can collaborate with others on Notion:

1. Add members to your workspace: Invite teammates, friends, or clients to collaborate on pages. Create groups for easier sharing.

2. Share individual pages: Invite specific people to view, comment, or edit pages. Useful for external collaboration or sharing confidential content.

3. Publish pages to the web: Transform pages into public websites accessible via a link. Enable comments and permit page duplication, ideal for blogs, portfolios, and more.

How can I import and export data to Notion?

You can import and export data to Notion in various formats, such as PDF, HTML, Markdown, CSV, and more.

To import data, you can use the Import button on the left sidebar of any Notion page and choose the file format you want to import from.

To export data, you can use the Export option from the ••• menu on the top right corner of any Notion page and choose the file format you want to export to.

You can also export your entire workspace or include subpages in your export.