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Key Takeaways

  • Time blocking is a method of dividing your day into blocks dedicated to specific tasks, enhancing focus and productivity.

  • Notion's flexibility makes it an ideal platform for time blocking strategies.

  • Featured templates like Time Blocker, Notion Time Boxing Planner, and 9-5 Daily Planner from offer structured frameworks for efficient time management.

  • Setting up time blocking in Notion involves creating a new page and using timeline databases for organizing tasks.

  • Time blocking increases productivity and improves time management through structured scheduling.

  • is a marketplace offering a range of Notion templates to streamline various tasks.

Introduction to Time Blocking

What is Time Blocking?

Time blocking is a strategic approach to managing your schedule by dividing your day into specific time blocks, each designated for a particular task or activity. This method is highly effective in enhancing focus and productivity.

Why Time Blocking is Effective

Time blocking minimizes the tendency to multitask by allocating specific time slots to tasks, ensuring that important activities get the required attention.

Notion as a Time Blocking Tool

Overview of Notion

Notion stands out for its adaptability and customization options, making it a valuable tool for time blocking. It is suitable for various content types, from project plans to journals.

Customizing Notion for Time Blocking

Notion allows efficient setup of a time blocking system, incorporating features like icons, covers, and database commands (such as “/Calendar”) for a functional time blocking page.

Featured Time Blocking Templates

Time Blocker

Time Blocker template notion

Description: Designed to organize daily tasks and meetings efficiently. Features an hour-by-hour plan, reducing stress and indecision in time management. The clean, intuitive interface enhances usability.

Use Case: Ideal for managing daily schedules, ensuring no task is overlooked.

Get the Time Blocker here

Notion Time Boxing Planner

Notion Time boxing Planner

Description: Based on the Harvard Time Boxing Technique, this template breaks down tasks into smaller, manageable chunks. It includes Theme Variants, Today's Time Box, prioritization sections, and a Brain Dump for notes.

Use Case: Best suited for individuals who prefer detailed, chunked task management.

Get the Notion Time Boxing Planner here

9-5 Daily Planner

9-5 notion daily planner

Description: Suitable for daily work organization with to-do lists or time blocking. Features include a Daily Entry Database and reflection space.

Use Case: Perfect for professionals managing busy workdays with multiple projects.

Get the 9-5 Daily Planner here

Implementing Time Blocking in Notion

Setting Up the Time Blocking Page

  1. Starting a New Page: Create a new page titled "Time Blocking".

  2. Timeline Database Utilization: Visualize your time blocks effectively using the timeline database.

  3. Task Organization: Add tasks to the timeline, categorizing by priority and duration.

  4. Visual Enhancements: Differentiate tasks using emojis or visual markers.

Tips for Effective Time Blocking

  • Prioritize high-importance tasks first.

  • Allocate realistic timeframes.

  • Allow schedule flexibility for unexpected tasks.

Benefits of Time Blocking with Notion

Enhanced Productivity and Better Time Management

Time blocking in Notion promotes focused work sessions and a more structured scheduling approach, leading to improved time management and productivity.

NotionPlates: A Marketplace for Notion Templates provides a variety of templates, including time blocking solutions, catering to different needs and preferences.


Time blocking with Notion, complemented by NotionPlates templates, offers a structured approach to time management. Adopting this method can significantly enhance productivity and organization in your work life.

Frequently asked questions (FAQ)

a person being interviewed.

What is a Notion Template?

A Notion template is a published Notion page that can be duplicated. Share the page to your preferred workflows as well as duplicate other processes that you want to employ.

How do i use a Notion Template?

Simply follow these instructions to copy a template:

1. Locate the template you want to duplicate.
2. From the dropdown menu, choose the workspace where you want to clone the template.
3. Select the "Duplicate" button, which is highlighted in blue.

If you are already logged in, the template will be copied in your preferred workspace. If you are not logged in or do not have a Notion account, you will be required to sign in or establish one before continue.

How do i share a Notion Page?

Sharing a Notion page allows you to collaborate with individuals both within and outside your workspace.

Follow these steps to share a page:

1. Start by locating your Private page in the sidebar.
2. Navigate to the top right corner of the page and click on the "Share" button.
3. Choose the "Add People" option from the menu.
4. In the provided box, enter the email address of the person you wish to share the page with.
5. Select the appropriate level of access from the available options, such as full access, view-only, or commenting rights.
6. Finally, click on the "Invite" button to send the invitation.

What are some popular Notion integrations?

Notion integrates with various apps and services, including Slack, Google Drive, Zapier, and more. These integrations allow you to enhance Notion's functionality and streamline your workflows.

What is Notion AI and how can I use it?

Notion AI can help you write better, faster, and more creatively by generating, transforming, and summarizing text. You can also use Notion AI to automate simple tasks, such as creating action items, translating languages, or explaining technical terms.

How can I use Notion formulas and databases?

Notion formulas and databases are powerful features that allow you to create custom properties, calculations, and views for your data.

You can use formulas to perform operations on your database properties, such as adding numbers, combining text, or finding the time between two dates.

You can also use databases to store and organize different types of information, such as tasks, notes, projects, or contacts. You can create different views for your databases, such as tables, calendars, boards, or galleries.

Finally, you can also link databases to each other using relations and rollups, which enable you to access and manipulate data across multiple databases.

How can I collaborate with others on Notion?

You can collaborate with anyone you want, and control their level of access and permissions. Here are some ways you can collaborate with others on Notion:

1. Add members to your workspace: Invite teammates, friends, or clients to collaborate on pages. Create groups for easier sharing.

2. Share individual pages: Invite specific people to view, comment, or edit pages. Useful for external collaboration or sharing confidential content.

3. Publish pages to the web: Transform pages into public websites accessible via a link. Enable comments and permit page duplication, ideal for blogs, portfolios, and more.

How can I import and export data to Notion?

You can import and export data to Notion in various formats, such as PDF, HTML, Markdown, CSV, and more.

To import data, you can use the Import button on the left sidebar of any Notion page and choose the file format you want to import from.

To export data, you can use the Export option from the ••• menu on the top right corner of any Notion page and choose the file format you want to export to.

You can also export your entire workspace or include subpages in your export.